Job Description

School Clerk (190)

Job Summary: The School Clerk (190) is a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within a school environment, overseen by the school principal, where teamwork and dedication to student success are paramount.

All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require. Moreover, they must embody the core belief that every action we take is driven by a commitment to the best interests of our students.

Job Description

Position Title: Attendance/Office Clerk-All Levels - Salary Schedule: PCSD Classified

Department: School - Job Code: 243000

Reports To: Principal - Work Schedule: 190 days/7.5 hr.

Grade/Level: C-1 - FLSA: Non-Exempt

Primary Function: Ability to perform clerical duties related to student attendance accounting and record-keeping to assure accurate average daily attendance (ADA) reporting. Ability to serve as liaison between students, parents, and staff regarding student attendance and discipline. General knowledge of district attendance policies, procedures, rules, and regulations

Working Conditions:

School Office Environment - Dexterity of hands and fingers to operate a computer keyboard

Constant interruptions - Hearing and speaking to exchange information in person and on the telephone

Seeing to read a variety of materials

Sitting for extended periods of time

Bending at the waist, kneeling, or crouching to file materials

Qualifications:

Minimum of high school diploma or GED

Two (2) years general clerical experience involving record-keeping and frequent public contact

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

Essential Functions:

Verify excused and unexcused absences

Prepare various attendance records

Review attendance data, records, and reports for completeness

Process and verify student absence and excuse information from parents for completeness

Operate and maintain the automated attendance calling system daily

Prepare, distribute, collect, and process forms and applications required for attendance accounting and record-keeping

Generate related computerized lists and reports

Operate a variety of office equipment including a computer, calculator, fax machine, copier, and typewriter

Establish and maintain filing techniques

Serve as liaison between students, parents and staff regarding student attendance, discipline, district attendance policies, procedures, rules, and regulations

Maintain records and prepare reports

Learn methods, procedures, policies, and terminology used in accounting for student attendance

Interpret, apply, and explain rules, regulations, policies and procedures

Meet schedules and timelines

Participate in training programs to improve individual skills and proficiency related to the assignment

Follow federal and state laws, as well as school board policies

Perform other duties as assigned by Superintendent or designee

Applicants will be selected for interview. Please do not contact local schools.

It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.

Vacancies posted for a minimum of ten (10) calendar days. Emergency vacancies posted for a minimum of five (5) calendar days.

The Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.

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