Job Description
We are looking for a Strategic Meeting Planning Specialist to support physician-focused educational events for a Medical Education team in Plymouth, Minnesota. This Long-term Contract position blends remote work with on-site participation based on business needs and includes approximately 40% travel for training programs, advisory meetings, summits, and hands-on learning events. The person in this role will oversee full-cycle event coordination, help deliver a high-quality attendee experience, and ensure all activities align with healthcare compliance standards and internal policies.
Responsibilities:
• Lead planning and execution for physician education meetings, advisory sessions, and training events from initial setup through final reconciliation.
• Develop and manage Cvent registration pages, attendee records, and event communications to support an organized participant experience.
• Arrange travel, lodging, and related logistics for speakers and attendees using approved travel partners and established processes.
• Coordinate venue selection, contracting activities, and vendor collaboration in alignment with procurement guidelines and event requirements.
• Partner with program managers, faculty, and cross-functional stakeholders to keep timelines, deliverables, and meeting details on track.
• Monitor registration status, rooming needs, meeting materials, and operational checklists to ensure smooth event delivery.
• Provide on-site event support, troubleshoot logistics in real time, and help maintain a well-organized experience for participants.
• Complete expense tracking, billing review, financial closeout, and required compliance documentation after each program.
• Maintain accurate program information, reporting details, and activity records within Salesforce and other internal tools.
• Ensure every event follows company policies, Sunshine Act expectations, and applicable healthcare industry regulations.
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